Events Privacy Statement
This Privacy Statement describes how and why BDO LLP collects and uses your personal data in connection with our events.
What information do we collect?
We collect the information you provide when registering to attend an event such as:
- Job title
- Contact information such as email, phone and office address
- Special category data such as dietary or accessibility requirements
- Information about specific sessions/groups you may wish to attend at certain events
We aim to collect the minimum amount of information necessary to enable us to deal with your registration and attendance. We will indicate where the provision of information is voluntary or compulsory.
Why we collect this information
We collect this information to:
- send you information about the event before and after, e.g. sharing presentations
- request feedback
- optimise your experience and meet your requirements at an event
Legal basis for processing your information
When you register for an event, we are collecting this information under legitimate interests to facilitate your attendance. When you register for an event, our legal basis for processing your personal data is legitimate interest under article 6 (1) (f) of the UK GDPR.
When we ask you for feedback about our events, you do not have to reply.
Where your details are included on our client relationship management system as a business contact, further information about our use of your personal data is set out in our Privacy Statement (www.bdo.co.uk/en-gb/privacy-statement).
Who do we share your information with?
We may share your data if it is necessary for the management of the event, for example, with a venue if they require it for security access/health and safety, or with a catering company if you have specific dietary requirements. We will only share the information they need to meet requirements.
We do not share your information for any other purpose.
See our main privacy statement (https://www.bdo.co.uk/en-gb/privacy-statement) for circumstances where we may need to share your information with third parties, eg co-hosts of an event.
Some online events are recorded so those unable to attend can view it, to allow you to revisit the information at a later date and to make the information available to a wider audience.
We do not publish delegate lists but attendees may have the option of sharing their image, audio or email during the session in order to ask a question or take part in activities. If you choose to interact with this, then your comments may be shared with others during and after the event, and may also form part of the event recording.
How we protect your information
We have implemented generally accepted standards of technology and operational security to protect personal information from loss, misuse, alteration or destruction. We require all employees and partners to keep personal information confidential and only authorised personnel have access to this information.
How long do we keep your information for?
We will only keep personal data for as long as necessary for the purposes for which it was collected, or as required by applicable law or regulation.
If you request to be informed of future events we will keep your information indefinitely as every email we send you includes the option of unsubscribing.
Use of data processors
We collect registration information via our event tools – Zoom, Microsoft Teams and Concep.
Managing your information
There is an option to unsubscribe on all the emails we send you.
If you want to amend or delete your information, please either update the personal data via the web page or applications open to you, contact your usual BDO contact or otherwise contact our Data Protection Office via email at email@example.com.
Your rights and complaints
Please see our Privacy Statement for further information: https://www.bdo.co.uk/en-gb/privacy-statement