Due to the Coronavirus outbreak, the Government has taken the decision to suspend enforcement of the gender pay gap deadlines for this reporting year (2019/20). The decision means there will be no expectation on employers to report their data.
Organisations may wish to do this for internal purposes anyway, so that you can track progress year on year. It is also worth baring in mind that this time of change of uncertainty may incur changes to your reporting requirements next year. BDO's team are on hand to assist with any queries and preparations you may wish to make now.
Gender Pay regulations now require employers with more than 250 employees, at company or entity level, to publicly report a range of gender pay information and six GPR ratios by 4 April every year.
The regulations were brought in to reduce and eventually eliminate the gender pay gap. The principal of equal pay has been long established in law and it is already illegal to pay women less on average than their male counterparts. However, differences in gender representation at different levels of an organisation can create a gender pay gap.
Understanding which data needs to be included in a report; how, where and when to report the information; and preparing an effective ‘narrative’ are just some of the challenges of Gender Pay Gap Reporting.
Gender Pay Reporting Timeline: What and When?
We have produced a comprehensive, practical guide to help you understand and overcome the challenges of Gender Pay Reporting. You will also find some basic but useful information further down the page.
Download your guide to Gender Pay Reporting
How do you benchmark against your sector peers?
Gender Pay regulations are now in their third year of existence. How have you progressed in narrowing your pay gap compared to your competition?
Click on your sector to reveal the gender pay gap:
Data source: gender-pay-gap.service.gov.uk
How BDO can help you with GPR?
You can rely on our expert Gender Pay Reporting team to assist with any and all part of Gender Pay reporting. We can advise on whether an organisation has a mandatory Gender Pay Reporting requirement, which data should and should not be included in reporting, accurately process the information and help prepare the narrative that accompanies your report.
We will also verify your own processes and information to ensure that they are compliant and accurate. Finally, we can support you in implementing the policies that will address any gender pay gap.
Failing to accurately report Gender Pay information has resulted in ‘naming and shaming’ by the Government Equalities Office, whilst failing to address the Gender Pay Gap in your business can potentially damage your reputation and adversely impact your recruitment and retention.
When is the deadline for Gender Pay Reporting? And which organisations need to report Gender Pay information?
Any organisation that employs 250 or more people on the Snapshot Date of 5 April every year, must submit a Gender Pay Report by 4 April the following year. The report should include only those people employed on the Snapshot Date.
What are the reporting requirements for a gender pay report?
The report will include six comparative figures including mean and median hourly pay gap , mean and median bonus gender pay gap. You will also need to provide the proportion of males and females in each pay quartile and the proportion of males and females receiving bonus pay.
How do I submit Gender Pay information and where will it be published?
Your Gender Pay Report must be submitted online at the Government’s gender pay reporting website. The report must also remain available on your organisation’s website for a minimum of three years. Your website is also where you can publish the optional ‘narrative’ that will explain to stakeholders the reasons behind any Gender Pay Gap and what steps you are taking to address it. Our experience is that the narrative can be at least as important as the information in the report. It is worth noting that your report, and those of your competitors, will be publicly available to anyone who wishes to read them. As this potentially includes your employees, we would advise you to consider carefully how you will communicate gender pay figures and the related narrative internally.
How does my business compare to my industry?
Submissions are categorised according to the system used by Companies House. By searching the Government website you will be able to see how your business compares to others in your sector.
Who is responsible for my company’s Gender Pay Report?
Your Gender Pay Report will need to be signed off by a senior employee, usually a named director or equivalent. However, preparing the report and the accompanying ‘narrative’ may require input from HR, Payroll and reward and even corporate communications.
Who can be excluded from Gender Pay Reporting?
The rules around who can and cannot be excluded from Gender Pay Reporting are relatively complex. Part-time employees, contractors, employees on maternity leave, non-binary employees and internationally mobile employees can all be subject to special rules. For full advice on how to handle these situations, please either get in touch or download our brochure.
What can we do about our Gender Pay Gap?
We advise clients to question how current policies may be contributing to the problem. For example, career progression of working women and the impact on the gender pay gap is often referred to as the “motherhood penalty” and so it may be necessary to focus on return-to-work policies for women in your organisation. A deeper analysis of the data and where the gender pay gap sits within an organisation can help determine where energies need to be focussed to eliminate the gap. BDO can provide guidance on the analysis and probable causes of the gender pay gap within your business and on possible solutions, including how to build and deliver an effective action plan.
*About mean and median
The mean hourly rate is the average hourly wage across the entire organisation so the mean gender pay gap is a measure of the difference between women’s mean hourly wage and men’s mean hourly wage.
The median hourly rate is calculated by ranking all employees from the highest paid to the lowest paid, and taking the hourly wage of the person in the middle; so the median gender pay gap is the difference between women’s median hourly wage (the middle paid woman) and men’s median hourly wage (the middle paid man).